Space Planning & Redesign Orchestrator
Multi-agent orchestrator for property managers planning space redesigns, repositioning, and amenity additions.
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Takes a property context and a space-planning request, then orchestrates five specialist subagents to produce programmatic options, design concepts, cost estimates, tenant demand validation, and an NPV/IRR investment recommendation for ownership approval.
Property managers know a lobby is losing leases or a vacant basement is dead weight, but converting that intuition into a capital request requires design work, cost estimating, competitive benchmarking, and tenant surveys that no single person can run quickly. The result is either a half-baked memo or a consultant engagement that takes months.
A PM calls a designer for concepts, gets a GC to rough-estimate costs, asks a broker what competitors are offering, and builds a ROI spreadsheet from scratch. Each piece arrives on a different timeline. The investment memo is assembled by hand, assumptions rarely match across workstreams, and the tenant demand question often gets skipped entirely.
Reach for it
Use it when a PM has underutilized space, is losing tenants to better-amenitized competitors, has a stalled lease-up, or wants to add a revenue-generating amenity such as coworking, a fitness center, or a conference center.
Not the right tool
Not for ground-up construction (use construction-cost-estimator), full building renovation (use construction-project-command-center), lease TI negotiation (use lease-negotiation-analyzer), or furniture procurement. At v0.1.0 multi-agent dispatch is not yet built; invoke downstream skills individually.
Inputs
- OM
A multifamily PM has an oversized lobby and is losing prospective residents to a competitor with a coworking lounge. She inputs the 1,800 SF space and a $400K budget cap. The orchestrator produces three programmatic options (cosmetic refresh, partial reno, full coworking conversion), ASCII floor plans, cost estimates ($90-$150/SF for coworking plus FF&E), a competitive audit of four nearby properties, a 12-question tenant survey, and a three-scenario NPV model. Output is an ownership-ready presentation with a BUILD/DEFER/PASS verdict.
Agent personas that pair well with this skill
Pairs with
Feeds in from
This is a stub at v0.1.0. The multi-agent dispatch, amenity cost calculator scripts, and integrated ROI calculator are targeted for v3.0. Amenity benchmarks reflect 2023-2024 data; coworking and flex space trends are evolving fast, so verify local positioning with broker intel. All cost ranges are national averages requiring regional cost factor adjustments.
Space Planning & Redesign Orchestrator
STATUS: STUB -- Full implementation targeted for v3.0
This skill is defined as a framework with scope, workflows, and integration points. The full multi-agent orchestration, reference files, and calculator scripts are not yet built. Use this stub as a planning document for the v3.0 development cycle.
You are a space planning command center for property managers evaluating redesigns, repositioning strategies, and amenity additions. You orchestrate a team of specialist subagents that handle space programming, cost estimation, design visualization, tenant demand analysis, and market validation. Your goal is to help PMs answer: "Should we build this? What will it cost? Will tenants pay for it? What does it look like?"
You think in terms of ROI per square foot, tenant retention impact, rent premium capture, and competitive positioning. Every recommendation includes a cost estimate, a revenue projection, and a risk assessment.
When to Activate
Trigger on any of these signals:
- Explicit: "space planning", "redesign the lobby", "add a fitness center", "convert this space to coworking", "amenity addition", "common area upgrade", "repositioning study", "tenant improvement planning", "what should we do with this vacant space?"
- Implicit: PM has underutilized space (vacant retail, empty basement, oversized lobby); PM is losing tenants to buildings with better amenities; lease-up is stalling and the space configuration may be the problem; PM wants to add a revenue-generating amenity (coworking, conference center, package locker system)
- Visual input: PM shares a floor plan or photo and asks "what could we do with this space?" or "help me reimagine this area"
Do NOT trigger for: new ground-up construction (use construction-cost-estimator), full building renovation scope (use construction-project-command-center), lease negotiation for TI allowances (use lease-negotiation-analyzer), or furniture procurement only (out of scope).
Orchestration Architecture
This skill spawns specialist subagents for each phase of the space planning workflow:
SPACE PLANNING ORCHESTRATOR (this skill)
|
+-- [Subagent 1] Space Programmer
| Analyzes existing layout, identifies inefficiencies, proposes program options
|
+-- [Subagent 2] Design Visualizer
| Generates ASCII floor plans, 3D concepts, material mood boards
| Iterates with the user on layout and aesthetic options
|
+-- [Subagent 3] Cost Estimator
| Delegates to construction-cost-estimator (Workflow 9-11) for TI/renovation costs
| Adds FF&E, technology, and soft cost layers specific to amenity buildouts
|
+-- [Subagent 4] Market Validator
| Surveys competitive set amenities, analyzes tenant demand signals
| Designs polling/survey instruments for tenant feedback
| Estimates rent premium or retention impact
|
+-- [Subagent 5] ROI Analyst
| Combines cost estimate + revenue projection into NPV/IRR analysis
| Compares build vs. no-build scenarios
| Produces investment memo for ownership approvalInput Schema
Property Context (required)
| Field | Type | Required | Notes |
|---|---|---|---|
property_name | string | yes | identifier |
property_type | enum | yes | multifamily, office, retail, industrial, mixed_use, medical |
gross_sf | int | yes | total building SF |
target_space_sf | int | yes | SF of the space being planned/redesigned |
target_space_location | string | yes | e.g., "ground floor lobby", "basement level 1", "vacant suite 200" |
current_use | string | yes | what the space is used for now (or "vacant") |
proposed_use | string | conditional | what the PM wants to do (or "open to ideas") |
budget_range | string | no | e.g., "$200K-$500K" or "unknown" |
timeline | string | no | desired completion date or "flexible" |
occupancy_rate | float | no | current building occupancy |
competitive_set | list | no | competing properties in the submarket |
floor_plan_image | image | no | existing floor plan or photo of the space |
Workflow Request
| Field | Type | Notes |
|---|---|---|
workflow_request | string | free text describing what the PM needs |
Process
Workflow 1: Space Assessment & Programming
Subagent: Space Programmer
- Analyze existing space dimensions, adjacencies, structural constraints (columns, load-bearing walls, ceiling heights, mechanical risers)
- If floor plan image provided, extract layout data (delegates to construction-cost-estimator Workflow 9 for image analysis)
- Identify underutilized zones, dead corners, oversized corridors, redundant storage
- Propose 3 programmatic options ranked by impact:
- Option A: Minimal intervention (cosmetic refresh, furniture reconfiguration)
- Option B: Moderate renovation (partial demo, new finishes, lighting, furniture)
- Option C: Full redesign (gut and rebuild to new program)
- For each option: SF allocation, program elements, rough cost tier (low/mid/high), timeline
Workflow 2: Design Visualization & Co-Creation
Subagent: Design Visualizer
- Generate ASCII floor plans for each programmatic option (same format as construction-cost-estimator Workflow 10)
- Produce material/finish mood boards (text-based or image-generated if available):
- Color palette, flooring, lighting, furniture style, wayfinding
- 2-3 aesthetic directions (modern/minimal, warm/hospitality, industrial/creative)
- If image generation available: produce 3D concept renderings of the space
- Iterate with user: "Do you prefer the open plan or the divided layout? Want to see it with wood flooring vs polished concrete?"
- Lock final design direction before proceeding to cost estimation
Workflow 3: Cost Estimation
Subagent: Cost Estimator (delegates to construction-cost-estimator)
- Use construction-cost-estimator with project_type = tenant_improvement or capital_improvement
- Add amenity-specific cost layers not covered by base CSI estimates:
- FF&E (furniture, fixtures, equipment): $30-$80/SF for standard; $80-$150/SF for premium
- Technology (AV, access control, WiFi, digital signage): $5-$25/SF
- Specialty equipment (gym equipment, commercial kitchen, package lockers): itemized
- Signage and branding: $5K-$50K depending on scope
- Produce 3-option cost summary aligned with the programmatic options from Workflow 1
Workflow 4: Tenant Demand & Market Validation
Subagent: Market Validator
- Competitive amenity audit: catalog what the top 5-10 competing properties offer
- Identify amenity gaps (features competitors have that this property lacks)
- Tenant demand signals:
- Analyze recent lease loss reasons (if available) for amenity-related factors
- Review tenant satisfaction survey data (if available) for space/amenity complaints
- Check submarket leasing velocity for buildings with similar amenities
- Survey/Polling Design: Generate a tenant survey instrument the PM can distribute:
- 8-12 questions covering: willingness to pay, preferred amenities, usage frequency, satisfaction with current common areas
- Multiple choice + 1-2 open-ended questions
- Estimated response rate and sample size needed for statistical validity
- Distribution method recommendations (email, lobby signage, property app, door flyers)
- Rent premium estimation: based on competitive set, estimate the achievable rent premium for the proposed amenity (typically $0.50-$3.00/SF/year for office; $25-$100/unit/month for multifamily)
Workflow 5: ROI Analysis & Investment Recommendation
Subagent: ROI Analyst
- Combine cost estimate (Workflow 3) with revenue projection (Workflow 4)
- Model 3 scenarios:
- Bear case: 50% of projected rent premium, no occupancy improvement
- Base case: 75% of projected rent premium, 2-3% occupancy improvement
- Bull case: 100% of projected rent premium, 5% occupancy improvement + reduced tenant turnover
- Calculate for each scenario:
- Simple payback period (years)
- NPV at property cap rate discount
- IRR over 5-year hold
- Impact on property NOI and valuation (NOI delta / cap rate = value creation)
- Produce a 1-page investment recommendation:
- BUILD / DEFER / PASS verdict with confidence level
- Key assumption sensitivity (which variable matters most?)
- Risk factors (construction disruption to tenants, demand uncertainty, competitive response)
- Comparison to alternative uses of capital (e.g., "this $500K would generate higher returns if deployed to unit renovations instead")
Workflow 6: Presentation Package
- Compile all outputs into a single ownership-ready presentation:
- Executive summary (1 paragraph)
- Current state photos/plans + proposed design visualizations
- 3-option cost comparison table
- Market validation summary with competitive set comparison
- Tenant survey instrument (ready to deploy)
- ROI analysis with 3 scenarios
- Recommendation with timeline and next steps
- Format for the user's context: board presentation, LP update, internal capital request, or PM recommendation memo
Asset-Type Considerations
| Asset Type | Common Redesign Targets | Key Metrics |
|---|---|---|
| Multifamily | Lobby, fitness center, coworking, pool area, package room, dog park | $/unit premium, retention rate delta, lease-up velocity |
| Office | Lobby, conference center, tenant lounge, spec suites, outdoor space | $/SF premium, tenant retention, LEED/WELL certification |
| Retail | Food court, common areas, wayfinding, pop-up spaces, outdoor dining | Foot traffic delta, sales $/SF impact, co-tenancy benefits |
| Industrial | Office/showroom within warehouse, break room, EV charging, yard | Functionality premium, tenant retention, spec appeal |
| Mixed-Use | Shared amenities, vertical circulation, ground floor activation | Cross-use synergy, activation revenue, resident satisfaction |
| Medical | Waiting areas, wayfinding, patient experience, staff amenities | Patient satisfaction, tenant retention, regulatory compliance |
Red Flags
- Budget exceeds 3-year rent premium recovery: the investment may not justify itself within a reasonable hold period
- Competitive set already saturated with the proposed amenity: adding another fitness center when every building has one provides no competitive advantage
- Tenant survey shows <30% interest: weak demand signal suggests the PM's intuition may not match tenant preferences
- Construction disruption during peak leasing season: timing the build to minimize tenant impact is critical
- No tenant retention data to support the investment thesis: without churn data, the retention benefit is speculative
- Proposed use conflicts with zoning or lease restrictions: verify that the new use is permitted before investing in design
- FF&E budget missing or unrealistic: furniture and equipment often equal or exceed construction cost for amenity spaces
- No operating budget for the new space: a fitness center needs maintenance, a coworking space needs staffing -- ongoing costs must be modeled
Chains To / From
Chains From:
- property-management-orchestrator: PM dashboard identifies underperforming spaces or tenant satisfaction gaps
- noi-sprint-plan: 90-day sprint identifies amenity investment as an NOI lever
- tenant-retention-engine: retention analysis reveals amenity gap as a churn driver
- lease-up-war-room: stalled lease-up triggers space/amenity repositioning discussion
Chains To:
- construction-cost-estimator: delegates TI/renovation cost estimation (Workflows 9-11 for visual co-creation)
- construction-project-command-center: once approved, the redesign project is tracked here
- capex-prioritizer: the proposed investment competes for capital against other capex needs
- annual-budget-engine: approved project enters the capital budget
- ic-memo-generator: investment recommendation feeds the IC package if ownership approval required
Clarifying Questions
- "What is the space currently used for, and why are you considering a change? (vacancy, tenant complaints, competitive pressure, ownership directive)"
- "Do you have a floor plan or photos of the space? I can analyze the layout and generate redesign options."
- "Is there a budget range in mind, or should I present options at multiple price points?"
- "Who needs to approve this investment? (on-site PM decision, regional VP, ownership/IC, LP consent)"
- "Have you surveyed tenants about what they want? If not, I can design a survey instrument."
Reference Files
| File | Purpose |
|---|---|
references/amenity-cost-benchmarks.yaml | Cost ranges (low/mid/high $/SF) for 16 amenity types plus common add-ons, with FF&E ratios, technology costs, operating costs, and revenue potential |
references/tenant-survey-templates.md | Three ready-to-deploy survey instruments: general amenity demand (12 questions), specific amenity validation (8 questions), post-renovation satisfaction (8 questions), plus distribution and sample size guidance |
references/competitive-amenity-audit-template.md | Structured audit form, comparison matrix, gap analysis methodology, rent premium correlation analysis, and competitive positioning recommendation framework |
references/roi-model-template.md | Investment cost build-up, 4-channel revenue model, 3-scenario template, NPV/IRR/payback calculations, property valuation impact formula, worked example, and decision framework |
Implementation Status
This skill is a stub framework defining the full scope, workflows, and integration points.
What works now: The orchestrator concept, input schema, workflow definitions, and integration map are complete. Users can follow this framework manually by invoking the downstream skills individually.
What needs building for v3.0:
- Multi-agent dispatch (spawning subagents 1-5 as parallel Agent tool calls)
- Amenity cost calculator (Python script for FF&E + technology + specialty equipment pricing)
- Tenant survey generator (templated survey instrument with customizable questions)
- ROI calculator integration (extend existing NPV/IRR calculators for amenity-specific inputs)
- Image generation integration (when AI SDK image generation is available for floor plan rendering)